Volunteer Page

Over 200 Volunteers Needed

The Special Needs Egg Hunt is more than an event — it’s a safe, joy-filled experience created specifically for children with special needs and their families. Every detail is designed with care, patience, and inclusion in mind.

Our volunteers are the heartbeat of this day. From welcoming families as they arrive, to running games, supporting egg hunts, and simply being present with love — you help create an environment where families feel seen, supported, and celebrated.

Whether you’re serving behind the scenes or engaging directly with kids and families, your role helps turn what could be an overwhelming experience into a joyful, unforgettable one.

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Volunteer Teams

Vibe Team +

Help set the tone of joy, safety, and hospitality throughout the event.
  • Cheer / Welcome Team (∞) Be the first smiling faces families see. Cheer, clap, encourage, and help families feel instantly welcomed and at ease.
  • Balloon Animals (2) Create simple balloon animals that bring excitement and delight to kids throughout the event.
  • Decorating Team (4) Help set up themed decorations before the event to make the space feel fun, festive, and welcoming.

Hospitality Team

Support families and volunteers by keeping things running smoothly and calmly.
  • Registration Table (6) Assist families with check-in, answer basic questions, and help guide them to where they need to go.
  • Support Tent / Prayer + Ministry (4) Offer prayer, encouragement, and support to families who may need a quiet moment or spiritual care.
  • Parking and Security (4) Help direct traffic, ensure safe walkways, and assist families as they arrive and depart.
  • Quiet Space + First Aid Tent (2) Provide a calm, low-stimulus environment for children who may need a break, as well as basic first aid support.
  • Cleaning Team (10) Help maintain a clean, safe environment throughout the event and assist with post-event cleanup.
  • Volunteer Care Team (4) Support our volunteers by offering water, breaks, and stepping in where needed to keep everyone energized.

Fun Zone 

Create joyful, low-pressure activities kids can enjoy at their own pace.
  • Train Line Management (3) Help kids safely load, ride, and exit the train attraction.
  • Bubbles (2) Blow bubbles and engage kids with a simple, sensory-friendly activity.
  • Kites (2) Help kids fly kites and enjoy open-air fun.
  • Breaker (2) Float between stations to give other volunteers short breaks.
  • Caricaturists (3) Assist artists by helping organize lines and manage flow.

Game Zone

Support structured games that encourage play, movement, and confidence.
  • Game Zone Volunteers (10) Help explain games, encourage participation, and ensure every child feels included.

Egg Hunts

The heart of the event — each hunt is thoughtfully designed for different abilities and comfort levels.
  • Egg Hunt: Ages 3 & Under (6)
  • Egg Hunt: Ages 3–6 (6)
  • Egg Hunt: Ages 7+ (6)
  • Egg Hunt: Beeping (6)
  • Egg Hunt: Magnetic (6)
  • Egg Hunt: Quiet (6)
  • Egg Hunt: Sibling (6)
Volunteers help distribute eggs, guide children, offer encouragement, and ensure each hunt feels safe, fair, and fun.

Characters and Video

Help capture the joy and magic of the day.
  • Characters (4) Dress up and interact with kids for photos and fun moments.
  • Photographer (2) Capture candid and posed moments for families and future promotion.
  • Videographer (2) Film highlight footage that tells the story of the day.

Youth Sales

Support outreach and next-step connections.
  • Leads (3) Help share information and connect families with youth opportunities and resources.

Musical Garden

A sensory area filled with instruments, flowers and fun. Set the atmosphere for the entire event.
  • Leads (6) Assist children to experience music in their way. 

Interested in Being Part of the Event?

We love partnering with individuals and businesses who share a heart for serving families in the special needs community.

If you offer a service, activity, or experience that could help make this day even more joyful and inclusive, we’d love to hear from you. We’re especially interested in partners who create calm, engaging, and family-friendly experiences for kids of all abilities.

 

We’re Open to Hearing From:

  • Food & Treat Vendors (Healthy ice cream, shaved ice, snacks, allergy-conscious options, etc.)

     

  • Kids Activity Providers (Arts & crafts, sensory play, interactive games, face painting, bubbles, etc.)

     

  • Entertainment & Music (DJs, live music, kid-friendly performers)

     

  • Creative Contributors (Caricature artists, photographers, videographers)

     

  • Character Performers

     

  • Other Family-Friendly or Inclusive Experiences (If it serves kids and families well, we want to hear about it!)
If you would like to become a partner, sponsor or vendor you can contact us at specialneedsegghunt@calvarysd.com

What to Expect

All interested vendors and partners will complete a brief interest form. Our team will review submissions to ensure each experience aligns with the goals, flow, and accessibility needs of the event. Participation is limited to ensure the event remains safe, organized, and enjoyable for all families.

If selected, we’ll follow up with additional details regarding logistics, setup, timing, and next steps.

Thank you for wanting to be part of something special. Together, we can create an experience where every child feels included, celebrated, and loved.

VOLUNTEER NOW